Eastview Athletic Association

Fastpitch Softball Bylaws

ARTICLE I

PURPOSE

The purpose of the Eastview Fastpitch Softball Association shall be to

promote and operate fastpitch softball programs for youth residing within

the EVAA Participation Area as defined in the EVAA Traveling Program

Participation Policy.

ARTICLE II

BOARD OF DIRECTORS

SECTION 1 - The Eastview Fastpitch Softball Association Board of Directors

shall consist of seven (7) to twenty (20) members. Four (4) of these members

will serve as Elected Officers.

SECTION 2 - Each member of the Board of Directors will serve for two (2)

years with elections taking place during the September general monthly meeting.

Election to an Elected Officer position will extend membership on the Board for

the term of that position.

SECTION 3 - Any Board Member desiring to resign shall submit their resignation in

writing to the Secretary, who shall present it to the Board for action.

SECTION 4 - Vacancies will be filled by the signed or verbal recommendation

of one Board Member, seconded by another Board Member and by a two-thirds vote of the

Board.

ARTICLE III

ELECTED OFFICERS

SECTION 1 - The officers of the Association shall be a Program Director,

Assistant Director, Secretary and Treasurer.

SECTION 2 - Officers shall be elected from the Board membership by a simple

majority of the Board. The term of office shall be two

(2) years, unless the office was vacant. (See Article III; section 5.) There

will be no term limits.

SECTION 3 - Elections for the office of Program Director and Treasurer shall

be held in odd number years. Elections for the office of Assistant Program

Director and Secretary shall be held in even number years.

SECTION 4 - The Board may elect a non-sitting member as an Elected Officer

with a two-thirds vote of the Board.

SECTION 5 - Any vacancy because of death, resignation, removal,

disqualification or otherwise shall be filled by the Board for the non-expired

portion of the term.

SECTION 6 - Program Director

Will supervise all business and affairs of the organization; preside at all

meetings of the membership and the Board of Directors; sign all official

documents of the organization appoint committees as needed; serve as ex-official

member of all committees. Shall co-approve all expenditures prior to funds being

issued. Act as co-chairperson of Traveling Team Selection Committee and Coaches

Selection Committee.

SECTION 7 - Assistant Program Director

Will perform the duties of the Director in the event of the inability of the

Director to act. When so acting will have all the powers of and be subject to

all restrictions upon the Director. The Assistant Director shall act as liaison

between committees and the EVAA Main Board of Directors. The Assistant Director

shall also perform other duties as may be assigned by the Director or the full Board.

SECTION 8 - Secretary

The Secretary shall perform all duties incident to the office of Secretary,

subject to the control of the full board. Minutes of full board meetings will be

recorded and copies maintained by the secretary. Copies will be distributed to

Board Members. Upon completion of duties as Secretary, the Secretary shall

deliver all books, papers and reports as appropriate to the new incumbent.

SECTION 9 - Treasurer

The Treasurer shall have charge and custody of and be responsible for all

funds of the softball organization; receive and give receipts for moneys due and

payable to the organization from any source whatsoever, and deposit all such

moneys in the name of the organization in the bank of choice of the full board.

The Treasurer shall in general perform all duties incident to the office of

Treasurer and other duties as may be assigned to him by the Director. Shall

co-approve all expenditures prior tofunds being issued. Upon completion of

duties as Treasurer, the Treasurer shall deliver all receipts, books and reports

as appropriate to the new incumbent. Also the incumbent Treasurer will conduct,

with the EVAA Treasurer, a financial audit of the softball account.

ARTICLE IV

REMOVAL

SECTION 1 - A Board Member may be removed from the Board and forfeit their

position for failing to carry out expected duties or conduct detrimental to

EVAA and/or the Eastview Fastpitch Softball Association. To remove a Board

Member, a written complaint must be presented to the Board. The complaint

will be reviewed and investigated by the Officers. If sufficient justification

exists, a hearing before the full Board will be held. A vote of two-thirds of

all Board members is required for the dismissal of a Board Member.

SECTION 2 - Three consecutive absences from scheduled Board Meetings will

result in the Board requesting and reviewing the reasons for the absences,

which could result in removal from the Board.

ARTICLE V

MEETINGS

SECTION 1 - The Board shall meet monthly. A quorum shall consist of at least

one half (1/2) of sitting members of the Board.

SECTION 2 - Board Meetings shall be held at any time and location designated

by the Program Director. Notice of meetings shall be communicated to each member

and posted on the EVAA Softball web site. All Board Meetings shall be open to

the public.

ARTICLE VI

STANDING COMMITTEES

The Program Director may appoint committees. Members do not need to be a

member of the Board. Each committee shall have a chairperson to report

activities to the Board as required.

ARTICLE VII

SPECIAL COMMITTEES

The Program Director or Board may establish special committees as required.

Actions of the special committees are subject to approval of the Board. Each

special committee shall consist of at least three (3) members and be headed by

one member designated as the chairperson. A Board member may head no more than

two (2) special committees.

ARTICLE VIII

VOTING RIGHTS

SECTION 1- Each member of the Board will have one vote.

SECTION 2 - All votes for membership on the Board, removal from the Board and

for Elected Officers will be a ballot vote. Absentee ballots will be allowed for

these votes.

SECTION 3 - The Program Director as a member of the Board may vote as any

other member if the vote is a ballot.

ARTICLE IX

RISK DISCLOSURE STATEMENT

All Board Members will comply with the Risk Disclosure Policy as set forth

by the EVAA Main Board of Directors.

The EVAA Risk Disclosure Policy also applies to coaches, assistant coaches,

as well as others as deemed necessary by the EVAA Main Board of Directors or

the Eastview Fastpitch Softball Association Board of Directors.

ARTICLE X

BY-LAW CHANGES

These bylaws may be changed at any regular meeting by a two-thirds vote. The

proposed change should be submitted in writing and distributed by the secretary

to members for review at least five (5) days before any vote.